This section describes how to use a Web conference system.

1. Click the app icon in the header.

2. Click Scheduler.

3. On the "Scheduler" screen, click the item to add appointments or the icon.

4. On the "New appointment" screen, click Regular.

5. If necessary, set the date/time and the attendees.

   For details on the settings, refer to Items on the "New appointment" screen.

6. In the facilities field, select a facility which supports the WEB conference system.

   Configure a facility that supports Web conference systems.
   You will see a form for setting up e-mail addresses and languages used by external invitees.

7. In the field for configuring the Web conference, set the required items.

   • Password:
     Select whether to set a password for entering the conference room. Configured password will be noted in the invitation e-mail.
   • Name:
     Enter the name of an external invitee.
   • E-mail:
     Enter the e-mail address of an external invitee. A Web conference invitation e-mail will be sent to the e-mail address that you entered.
   • Language:
     Select the language that is used by external invitees.
   • Time zone:
     Select the time zone that is used by external invitees.

8. Confirm your settings and click Add.

   Users who have added the appointment will receive an e-mail stating that the invitation has been sent to external invitees.

External invitees enter the conference room by clicking the link in the invitation e-mail upon scheduled start time.
Attendees enter the conference room by clicking the item to join the conference on the appointment details screen upon scheduled start time.