Arrange Appointments

You can set conditions such as attendee, facility, and duration of an appointment, and search the available time based on those conditions.
You can add an appointment to the most convenient date and time in the search results.

Steps:

  1. Click the app icon in the header.

  2. Click Scheduler.

  3. On the "Scheduler" screen, click Arrange appointments.

    Screenshot: The "Arrange appointments" action link is highlighted in the Scheduler screen

  4. On the screen for adjusting appointments (select users/facilities), select attendees and facilities, and then click the item to enter conditions.

    You can also select users and facilities who are allowed to view the appointment by the system administrator.

  5. On the screen for adjusting appointments (enter conditions), set the required items, and then click "the item to search for available time.

    Screen capture: Button to search for available hours on the "Arrange appointments" screen

    • Date Suggestions:
      Select the candidates of dates for the appointment. You can set up to five suggestions.
    • Time Suggestions:
      Set the time period and the duration of the appointment for availability search.
    • Facility conditions:
      Select whether to use only one of the facilities selected in step 4, or use all facilities.

  6. On the "Search Results" screen, set the required items.

    Screen capture: Search result screen with each item displayed

    • Date and time suggestions:
      Select the date and time you want to add an appointment. Clicking Show appointments before and after displays the appointments planned before and after the specified time for attendees and facilities selected in step 4.
    • Title:
      Set the title of the appointment.
    • Visibility:
      Select whether to make the appointment public.
    • Company information:
      You can add company information, such as destinations for visiting and a business trip.
    • How to add:
      If you select the "Tentative appointment" checkbox, a tentative appointment is added with the selected date/time.
      For details on the tentative appointments, refer to Add Tentative Appointments.
    • Shared with:
      If you want to share your appointments with users other than attendees, click Add to set "Shared with" users.

    To change the conditions again, click "Back to Previous Page".

  7. Confirm your settings and click Add.