Managing Access Permissions Using CSV Files

Manage access permissions for Phone Messages using CSV files.

Importing Data from a CSV File

Import access permissions for Phone Messages from a CSV file.
If an error occurs while importing a CSV file, the import process will be terminated. The data which has been imported will be eliminated.

Steps:

  1. Create a CSV file to import data.

    For information on items that can be managed in CSV files, refer to the topic about Phone Messages CSV format.

  2. Click the administration menu icon (gear icon) in the header.

  3. Click Garoon System Administration.

  4. Select "Application settings" tab.

  5. Click Phone Messages.

  6. Click Import user rights data.

  7. On the screen to import the user rights step 1/2, select the CSV file that you created in step 1.

  8. Set the data to import, and click Next.

    The setting fields are as follows:

    • Character encoding:
      Encodes data from a CSV file with the selected character code.
      The following character codes can be selected.
      • UTF-8 (Unicode)
      • Shift-JIS (Japanese)
      • ASCII
      • Latin1 (Western European)
      • GBK/GB2312 (Simplified Chinese)
      • TIS-620 (Thai)
    • Skip the first row:
      If the header row contains information other than data such as an item name and a comment, select "Yes".

  9. On the screen to import the user rights step 2/2, check the contents in the CSV file, and click "Import".

Exporting Data to a CSV File

Export access permissions for Phone Messages to a CSV file.

Steps:

  1. Click the administration menu icon (gear icon) in the header.

  2. Click Garoon System Administration.

  3. Select "Application settings" tab.

  4. Click Phone Messages.

  5. Click Export user rights data.

  6. On the screen to export user rights, set the required items to export data.

    The setting fields are as follows:

    • Character encoding:
      Select the character code that you want to use for encoding.
      The following character codes can be selected.
      • UTF-8 (Unicode)
        You can select with BOM as required.
      • Shift-JIS (Japanese)
      • ASCII
      • Latin1 (Western European)
      • GBK/GB2312 (Simplified Chinese)
      • TIS-620 (Thai)
    • Include header row:
      To export an item name to the header row of a CSV file, select "Yes".

  7. Confirm your settings and click Export.

  8. Save the file with a function provided by your Web browser.