Managing E-Mails Using CSV Files

Manage e-mail data using CSV files.
The following data can be managed using CSV files:

  • Mail Servers
  • User Accounts
  • E-Mail Quotas

Importing Data from a CSV File

Import e-mail data from a CSV file.
If an error occurs while importing a CSV file, the import process will be terminated. The data which has been imported will be eliminated.

Steps:

  1. Create a CSV file to import data.

    For information on items that can be managed in CSV files, refer to the topic about E-Mail CSV format.

  2. Click the administration menu icon (gear icon) in the header.

  3. Click Garoon System Administration.

  4. Select "Application settings" tab.

  5. Click E-mail.

  6. Click Import from CSV file.

  7. On "Import from CSV File" screen, select the data to import.

  8. Select the CSV file that you created in step 1.

  9. Set the data to import, and click Next.

    The setting fields are as follows:

    • Character encoding:
      Encodes data from a CSV file with the selected character code.
      The following character encoding can be selected:
      • UTF-8 (Unicode)
      • Shift-JIS (Japanese)
      • ASCII
      • Latin1 (Western European)
      • GBK/GB2312 (Simplified Chinese)
      • TIS-620 (Thai)
    • Skip the first row:
      If the header row contains information other than data such as an item name and a comment, select "Yes".

  10. Confirm the CSV file contents and click Import.

Exporting Data to a CSV File

Exports the e-mail data to a CSV file.

Steps:

  1. Click the administration menu icon (gear icon) in the header.

  2. Click Garoon System Administration.

  3. Select "Application settings" tab.

  4. Click E-mail.

  5. Click Export to CSV file.

  6. On the "Export to CSV File" screen, select the data to export.

  7. Set the required items for the data to export.

    The setting fields are as follows:

    • Character encoding:
      Select the character code that you want to use for encoding.
      The following character codes can be selected.
      • UTF-8 (Unicode)
        You can select with BOM as required.
      • Shift-JIS (Japanese)
      • ASCII
      • Latin1 (Western European)
      • GBK/GB2312 (Simplified Chinese)
      • TIS-620 (Thai)
    • Include header row:
      To export an item name to the header row of a CSV file, select "Yes".

  8. Confirm your settings and click Export.

  9. Save the file with a function provided by your Web browser.