Managing Files

This section describes how to manage files on the System administration page.

Changing Default File Order

When you select a folder, you can set the default value of the display order of the displayed files.
If a user sorts by title, file name, and so on, the default value does not change if the order of files is changed.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click Garoon System Administration.

  3. Select "Application settings" tab.

  4. Click Cabinet.

  5. Click Folder settings.

  6. On the "Folder settings" screen, select a folder and click Display order of files.

    Image of the action link in the file order

  7. On the "Display order of files" screen, set the "Default display order" field.

    Select one of the following default values, and then select "Ascending" or "descending".

    • Subject
    • File name
    • Updated
    Image with default display order

  8. Confirm your settings and click Save.

Moving Files

Move the file to another folder.
When a file is moved to a folder where update notifications are set, an update notification is sent to the notification recipients.

Moving Files One by One

Move one file to another folder.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click Garoon System Administration.

  3. Select "Application settings" tab.

  4. Click Cabinet.

  5. Click Folder settings.

  6. On the "Folder settings" screen, select a folder and click the title of the file you want to move.

    Image in the file being moved

  7. On the "File Details" screen, click "Move Files".

    Image of the action link of moving a file is

  8. In the "New location" field on the "Move files" screen, select the folder to which you want to move the file.

    You can search the destination folder by entering keywords and clicking Search Folder.
    Clicking "Up one" moves the folder up one.
    Clicking a folder name moves it to the subfolder you clicked. Numbers represent the number of subfolders.
    Move File screen

  9. Confirm your settings and click Move.

Moving Multiple Files Together

Move multiple files to another folder.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click Garoon System Administration.

  3. Select "Application settings" tab.

  4. Click Cabinet.

  5. Click Folder settings.

  6. On the "Folder settings" screen, select a folder.

    Image of the folder where the files are placed

  7. Select the checkboxes of the files you want to move, and click "Move".

    Screenshot: The checkbox for the file to move is selected in the "Folder settings" screen

  8. In the "New location" field on the "Move files" screen, select the folder to which you want to move the files.

    You can search the destination folder by entering keywords and clicking Search Folder.
    Clicking "Up one" moves the folder up one.
    Clicking a folder name moves it to the subfolder you clicked. Numbers represent the number of subfolders.
    Screenshot: The "New location" field is highlighted in the "Move files" screen

  9. Confirm your settings and click Move.

Deleting Files

Delete the file.
The deleted file is moved to trash. The "trash" file will be saved for the specified period.
For details on setting the "Recycle Bin" retention period, refer to General settings for files.

Deleting Files One by One

Delete each file.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click Garoon System Administration.

  3. Select "Application settings" tab.

  4. Click Cabinet.

  5. Click Folder settings.

  6. On the "Folder settings" screen, select a folder and click the title of the file you want to delete.

    Screenshot: The file to delete is highlighted in the "Folder settings" screen

  7. On the "File Details" screen, click Delete.

    Screenshot: The "Delete" action link is highlighted in the "File Details" screen

  8. Click Yes on the "Delete files" screen.

Deleting Multiple Files Together

Delete multiple files at once.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click Garoon System Administration.

  3. Select "Application settings" tab.

  4. Click Cabinet.

  5. Click Folder settings.

  6. On the "Folder settings" screen, select a folder.

    Image of the folder containing the files to be deleted

  7. Select the checkbox for the file you want to delete, and then click Delete.

    Screenshot: The checkbox for the file to delete is selected in the "Folder settings" screen

  8. Click Yes on the "Delete files" screen.

Restoring Deleted Files

Delete files that have been deleted and moved to trash.

Steps:
  1. Click the administration menu icon (gear icon) in the header.

  2. Click Garoon System Administration.

  3. Select "Application settings" tab.

  4. Click Cabinet.

  5. Click Folder settings.

  6. On the "Folder settings" screen, select a folder that has been saved before the file is moved to "Trash".

  7. Click Trash.

    Image of the Recycle Bin which contains the deleted folder

  8. Select the checkbox for the undo file, and then click Undo.

    Go to the folder that was saved before the file was deleted.
    Image with the Undo file selected