Introduction Flow

This section describes how to set up and work with system administrators in the Garoon trial environment or in the post-purchase environment.

Steps:
Users & System Administration Access Users & System Administration.
Users & System Administration is a service that manages settings common to Cybozu cloud services, such as user administration and security settings.
For the login steps, refer to Logging in to Users & System Administration.
Users & System Administration Configure the security settings.
Users & System Administration Add organizations.
You can add your company structure as an organization.
Setting up organizations allows users to set up permissions and update notifications for each organization, which is useful for managing information.
For details, refer to how to add organizations.
Users & System Administration Add users.
Add users to use Garoon.
For details, refer to how to add users.
Users & System Administration Set up the organization members.
Associate users added in Step 4 to the organizations added in Step 3.
For details, refer to Changing the Department Members.
Users & System Administration Add a group (role) according to your needs.

Groups (roles) are groups of users who have been classified by job title, role, and so forth, separately from organizations.
As with organizations, you can set permissions and update notifications for each group (role).
Example:

  • Role of department
  • New Product Development Team Group (role)

Add groups (roles) and assign them to users.
For details, refer to Setting up groups (roles).

Users & System Administration Set Users & System Administrator (Garoon System Administrator).
For details, refer to Users & System Administrator Settings.
Garoon Depending on the operation, you can set up applications for users to use.
You can limit which applications are available to users for each organization, user, or role.
Applications that are not allowed to use are not displayed on the user screen.
For details, refer to the "Limiting Application Users" section.
Garoon Set required settings for each application you want to use.

If you set up the following applications, you can start the operation smoothly.

  • Portal:
    Create a portal for users to use for each application.
    For details, refer to Flow for Creating Portals.
  • Scheduler:
    Set up the conference room and facilities required to add an appointment.
    For details, refer to Scheduler in system administration.
  • E-mail:
    Set up the mail server and user account to be able to receive e-mails in Garoon.
    For details, refer to Setting up mail servers and configuring user accounts.
  • Workflow:
    Create an input form for the workflow so that users can submit the request data.
    For details, refer to Workflow settings flow.
  • MultiReport:
    Create a report entry form so that users can create a report.
    For details, refer to MultiReport in the system administration.
Contact the users.

The following information is contacted by the user

  • Login URL:
    https://(sub-domain name).cybozu.cn/g/
    Please contact users to add the login URL to bookmarks and favorites in the Web browser so that the next time you can log in easily.
  • Login name
  • password