By auto filling an assignee (approver, etc.), you can simplify record addition process and avoid typing errors.
Following sections show two examples of auto filling.

In this example, you will assign a user's reporting manager in the Custom field of user profile so that the reporting manager will be automatically assigned as a next assignee of the user in the Process Management when the user takes an action.

• The sample image:

To configure the setting, you must have cybozu.cn administrative permissions.

1. Click the Settings icon (the gear-shaped icon) at the top of kintone, then click Users & System Administration.
   

2. Click Departments & Users.
   

3. Click Profile Settings.

4. On the "Profile Settings" screen, click Add in the Custom Fields section.

5. Enter a name for the field. In this example, name the field "Reporting Manager".
   Select "User selection" for the field type.
   

6. Click the Change user information icon to the left of the user to whom you want to assign a reporting manager.
   

7. Specify a user in the custom field "Reporting Manager" at the bottom of the page.
   The custom field can contain only one user. To allow multiple reporting managers, you need to add a custom field for each reporting manager.
   

Next, configure settings in kintone Process Management.
When you are setting Process Management, specify "Reporting Manager" item to the assignee. To make a request to multiple reporting managers, you must add multiple assignees to the Process Management settings.

Depending on the department of the requestor or the contents of the request, multiple combination of approvers can be set. In such case, you can create an approval path in another app, and use lookup to get it.

1. Create an approval path app, and add a path name and assignees ("Approver", "Related Departments", "Final Approver") to the relevant departments.
   

2. On the form of the app for which you want to set up Process Management, add a "Lookup" field, as well as "User selection" fields and a "Department selection" field for assignees ("Approver", "Related Departments", and "Final Approver").
   

3. Set the Lookup field to get an approval path name and an assignee (approver, department, decision maker) from the approval path app.
   By including "Priority Department" for "Department" in the initial filter setting, you can get the approval path for your department immediately.
   For details on the Lookup field, see the Lookup.

4. Set the Process Management.

   • Status
     Before request, Requesting, Approved, Confirmed, Final decision made
   • Process list

     Status	Assignee	Condition	Action	Next status
     Before applying	Created by		Apply	Applying
     Applying	Approver		Approve	Approved
     Approved	Department		Confirm	Confirmed
     Confirmed	Decision maker		Make final decision	Final decision made

   • Setting Process Management

By getting the approval path when a request is made, an appropriate assignee ("Approver", "Related Departments", or "Final Approver") for the department or the request is set, allowing the process management to proceed.