Available Field Combinations for App Actions

Article Number:040486

Whether fields can be paired together in the app action setting is determined by their field types. Screenshot: The "Field Mappings" is shown on the screen for setting up actions

Basically, you can specify fields of the same type for the source field and destination field.
Depending on the field type, you can specify fields of different types.

For details, refer to the table below.

Available field combinations for app action

Source field/data Field that can be set as the destination field
Record permalink
  • "Link" field
    If URL is selected for Type in the field setting
  • "Lookup" field
    If the field's reference source is a "Link" field and URL is selected for Type in the "Link" field's setting
"Text area" field "Text area" field
  • "Text" field
  • "Lookup" field (If the field's reference source is a "Text" field)
  • "Text" field
  • "Lookup" field
    • If the field's reference source is a "Text" field
    • If the field's reference source is a "Link" field
  • "Link" field
  • "Number" field
  • "Lookup" field (If the field's reference source is a "Number" field)
  • "Number" field
  • "Lookup" field
    If the field's reference source is a "Number" field
"Calculated" field
  • "Number" field
  • "Lookup" field
    If the field's reference source is a "Number" field
Record number
  • "Number" field
  • "Lookup" field
    If the field's reference source is a "Number" field
  • "Link" field
  • "Lookup" field (If the field's reference source is a "Link" field)
  • "Text" field
  • "Lookup" field
    • If the field's reference source is a "Text" field
    • If the field's reference source is a "Link" field and the same option (URL, Telephone number, or E-mail address) is selected for Type in the "Link" field and the app action's source field
  • "Link" field
    If the same option (URL, Telephone number, or E-mail address) is selected for Type in the "Link" field and the app action's source field
"Date and time" field "Date and time" field
"Date" field "Date" field
  • "User selection" field
  • Created by
  • Updated by
 "User selection" field
"Department selection" field Department selection
Group selection "Group selection" field
"Time" field "Time" field
"Rich text" field "Rich text" field
Created datetime "Date and time" field
Updated datetime "Date and time" field
"Drop-down" field "Drop-down" field
"Radio button" field "Radio button" field
"Multi-choice" field "Multi-choice" field
"Check box" field "Check box" field
Fields in a table Fields in a table

Points to note when copying values from fields with options

When copying values from a "Drop-down," "Radio button," "Multi-choice," or "Check box" field, note the following:

  • The value of the source field is pushed to the destination field if the name of the option selected in the source field matches the name of any of the options configured for the destination field.
    • If there is no matching option name, the default value set for the destination field is selected.
      However, if the destination field is a "Drop-down" field that has no default value set, none of the options will be selected.
    • If field options have localized names in different languages set in the Localization setting, the option names in the source and destination must match in the display language set for the user who executes the app action. If localized names in the user's display language are not set for the options, the default names are compared.

Points to note when specifying fields in tables

When specifying fields in tables in the app action setting, note the points described below. Generally, it is easier to configure to copy data in a single table to a single table.

  • Only a field in a table can be specified as the destination field for a field in a table.

  • A field in a table cannot be specified as the destination field for a field outside a table.

  • Record permalinks cannot be copied to a field in a table.

  • When you specify fields in different tables as source fields, you cannot specify fields in a single table as destination fields. If you specify the fields as the destination fields and try to save the app actions setting, an error message "Cannot copy fields from multiple tables into one table." will appear.

Limitations

  • "Attachment" fields cannot be specified as a destination field.
  • It is not possible to copy values from fields in a related record list.
  • If you execute an app action to copy record numbers in an app with an app code set, only the number is copied to the destination field. In other words, the app code that is displayed together with the number is not copied.
  • In in-space apps of a guest space, only apps in the same guest space can be specified as the destination app.
    Also, in apps that do not belong to a guest space, in-space apps of a guest space cannot be specified as the destination app.