This page describes the steps to add or change data such as users, departments, job titles, and groups (or roles) in cybozu.cn in bulk using text files.

As for the data in cybozu.cn that can be changed using files, refer to the following page:
User Administration

To prepare an import file, export the data in cybozu.cn or download a template file.

• Exporting Users, Departments, and Other Information to Files
• Downloading Template Files

For details on the file formats for each data, refer to the following page:
File Format

When you add users using a file, you will not receive an email notifying password and login information.
An administrator must notify users of password and login information.

When you change the department information, enter all necessary departments in a file.
The departments that are not entered in the imported file will be deleted.

We recommend that you export existing departments to a file and edit the exported file to create an import file.
For details on how to export a file, refer to the following page:
Exporting Users, Departments, and Other Information to Files

You cannot change the conditions for dynamic groups when you use a text file to update information.
Add dynamic groups using a file, and specify conditions for the added dynamic groups.
Specifying Conditions for Dynamic Groups

1. Click the gear-shaped menu button in the header.

2. Click Users & System Administration.

3. Click Import from File.

4. From the "Contents to Import" dropdown list, select a type of data to be imported.

   • Users
   • User available services
   • Departments
   • Departments to Which Users Belong
   • Job Titles
   • Groups (or Roles)
   • Static groups (or Roles) to Which Users Belong

5. Click Browse and select a file to import.

6. Select "Skip header row" if the first line of the file contains field names.

7. In "Character Encoding", specify the character encoding of the file to import.

8. In "Delimiter", specify one of the following:

   • Comma
   • Semicolon
   • Tab
   • Spaces

9. Use "Preview" to check that the data is correct.
   "Preview" displays the first five lines of the file.
   

10. If a confirmation screen appears, check the description and then click Import.

11. Check the processing status in "Import Results".
    If "Failed" is displayed, it indicates that the file failed to be imported. Read the error description and correct the data in the file.
    If You Receive a 'Language for Localized Name Is Not Valid' Message